Chapter Administrator - Axios Charlotte

Job summary:
The Chapter Administrator is liable for maintaining regular enactment operations of the Assistance League of Charlotte (ALC), a member-volunteer led organization. The presumption volition study to the section President and volition guarantee that section members person accordant organizational and clerical enactment to conscionable its philanthropic goals.

Responsibilities:
Office services
• Answer telephone calls, emails, website inquiries and greet visitors and nonstop them to the applicable member
• Send and collect/distribute message and facilitate outgoing and incoming bundle and motortruck deliveries
• Organize bureau operations and digital/paper files; oversee grounds retention policy
• Maintain capable inventories of bureau supplies
• Support Operations by tracking and scheduling regular gathering maintenance
• Support Technology and Operations by serving arsenic constituent of interaction with extracurricular contractors
• Maintain docket of gathering rooms availability
• Be acquainted with cognition of bureau and audio/video instrumentality and instruct members successful their use
Chapter accusation and communication
• Maintain section calendar connected ALC website
• Manage Zoom subscription and docket Zoom meetings
• Assist with mentation of Monday Morning Emails and different Constant Contact communications
• Maintain bulletin boards and organizational charts
• Prepare a Chapter Administrator’s monthly study to the board. Attend committee meetings arsenic invited
• Attend ALC monthly Membership Regular Meeting
• Assist with process travel continuity during yearly Board and Committee Chair transitions
• Annual update/maintenance of ALC accusation connected Candid (formerly GuideStar)
Leadership support
• Assists President and different committee members with documents and presentations arsenic needed with President being priority
• Organize set-up of furniture, instrumentality and catering (if needed) for Board, Advisory Council and section meetings
• Assist Committee Chairs and Treasurers with information gathering and presentation
Technology support
• Assist members with accessing the National Assistance League and ALC websites and yearly rank renewal
• Provide “triage” enactment for basal usage problems for Office 365
• Serve arsenic superior oregon back-up enactment for the pursuing systems:
• ALC Website (Word Press)
• Volunteer hours information (Track It Forward)
• Fund Development tracking (Little Green Light)
• SurveyMonkey Apply
• Volunteer sign-up (SignUp Genius)
• Zoom
• Lightning Chapter Hub
• Constant Contact
• Support VP Member & Volunteer Services with database absorption and integrity, organisation of updated rosters
• Support VP Philanthropic Programs with responding to requests for programme data
Other responsibilities
• Serve arsenic a subordinate of the Safety Committee liable for scheduling and keeping records of inspections, maintaining incidental reports, posting information accusation connected website and astatine our center, and controlling gathering entree codes
• Maintain existent nonrecreational and method cognition and proficiencies arsenic required oregon identified

Qualifications:
Minimum
• Working cognition of Microsoft 365, Word, Excel, PowerPoint and Constant Contact
• Proficiency successful usage of email and internet
• Working cognition of bureau absorption systems and procedures
Preferred
• 2-5 years anterior acquisition arsenic administrative assistant, bureau manager oregon enforcement assistant

Personal skills:
• Organization and planning
• Time absorption and quality to prioritize work
• Takes initiative
• Data management
• Attention to item and accuracy
• Strong written and verbal connection skills
• Willingness to learn
• Friendly, approachable demeanor

Hours and salary:
• 30-hour week: Office hours 9:00 a.m.– 3:00 p.m. with imaginable to grow to further hours arsenic requested
• Competitive paid clip disconnected and holidays
• Salary: $44,000 annually

To apply:
Send an email with your interaction accusation (email code and telephone number) and a transcript of your resume to [email protected]